Free calculator
Time Card Calculator
Add up a week of shifts, take out unpaid breaks, and see regular hours, overtime and what it comes to in pay.
| Day | Start | End | Break (min) | Total |
|---|---|---|---|---|
| Monday | 8:00 | |||
| Tuesday | 8:00 | |||
| Wednesday | 0:00 | |||
| Thursday | 0:00 | |||
| Friday | 0:00 | |||
| Saturday | 0:00 | |||
| Sunday | 0:00 |
Total hours
16.00
16:00
- Regular hours
- 16.00
- Overtime hours
- 0.00
Overtime is counted weekly at 1.5×, the US federal rule. Some states count it daily instead.
A worked example
Five days of 9:00 to 18:00 with no break is 45 hours. Under the US federal rule, 40 of those are regular and the remaining 5 are overtime, paid at one and a half times the normal rate.
| Total worked | 45:00 |
|---|---|
| Regular at $20/hr | $800.00 |
| Overtime at $30/hr | $150.00 |
Decimal hours, not clock hours, are what payroll wants: 7 hours 30 minutes is 7.50, not 7.30. Both are shown above the breakdown.
Common questions
- How do I convert minutes to decimal hours?
- Divide the minutes by 60. Fifteen minutes is 0.25 hours, thirty is 0.50, forty-five is 0.75. Writing 7.30 for seven and a half hours is the classic timesheet error — it means 7 hours 18 minutes.
- Should unpaid breaks be deducted?
- Yes. A genuine meal break where the employee is relieved of duty is unpaid and comes off the total. Short rest breaks, typically under twenty minutes, are usually paid and stay in.
- When does overtime start?
- Under the US Fair Labor Standards Act, after 40 hours in a week, paid at 1.5×. Some states add a daily rule — California pays overtime after 8 hours in a day. Change the threshold above to match your rule.
- Can I bill these hours to a client?
- That is what most people use this for. Take the total hours, multiply by your rate, and put it on an invoice — our generator will lay it out and give you a PDF.